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Club AGM

All clubs should have an AGM (Annual General Meeting) where the club members and club committee come together. The purpose of an AGM is:

  • to report on the clubs activities and finances of the past year
  • to plan for the next year ahead
  • to elect new committee members

Your club constitution will set out how you run an AGM. Having a social element to an AGM is an effective way of encouraging people to attend.

All members should be notified of the AGM at least two weeks in advance and provided with:

  • Meeting Agenda
  • Nomination form if there are to be any committee changes

At the meeting most issues can be decided by a show of hands. A secret ballot is sometimes required on sensitive issues where members vote anonymously on paper. If a vote is tied, some clubs allow the chairperson a second vote to make the final decision.


A typical agenda for an AGM would be:

  • Welcome all and open the meeting
  • Apologies for absence
  • Minutes of last meeting
  • Matters arising
  • Report on Accounts (Treasurer)
  • Annual Report (Secretary)
  • Report on past season (Chairperson)
  • Proposed programme for next season
  • Any other business
  • Subscription of officers for next season
  • Close Meeting