Covid 19 Garda Vetting During Restrictions
Sport Ireland have consulted with the National Vetting Bureau who have provided guidance around Garda Vetting during the restrictions. It has been acknowledged that while face-to-face validation of the individual and documents cannot take place in person, there are measures we can implement during this time to ensure vetting can still take place.
Applicants can email their application to firstname.lastname@example.org without the need for them to be validated during restrictions where face-to-face is not-permitted. Once they,
- Provide a copy of the ID documentation (photo and proof of address) and Form 2 – Vetting Invitation. These documents can be scanned or emailed to vetting once they are of good, clear quality.
- The applicant provides a signature on the relevant documents.
Once activities do resume and an applicant was vetted during restrictions,
The applicant’s original documentation must be verified and checked against the scanned documentation on the day of recruitment/resumption of activities by the club validation officer to ensure it matches the information used in the process. The validation officer and applicant completes Form 1 – Validation Form and it is emailed to email@example.com
Once activities do resume and an applicant is applying for vetting,
The validation process will revert to the original process where the validation officer verifies the applicant documents in a face-to-face setting and both complete and sign the Form 1.
This guidance was provided on the 23rd March 2020.
Garda Vetting is the Law
“Under the terms of the National Vetting Bureau (Children and Vulnerable Persons) Acts, 2012-2016 (“the Acts”), all persons who are employed in positions where they have regular access to children and vulnerable persons must be vetted by the National Vetting Bureau. Section 21 of the Acts provides that it is an offence for an employer to employ a person who works with children or vulnerable persons where an application for vetting has not been submitted to the National Vetting Bureau for that person by 31 December 2017.”
What You Need to Do
Step 1. Complete the following forms,
- Garda Vetting-Form 1-100 Check Form+Validation Form
- Garda Vetting-Form 2 -Vetting Invitation
- 16 & 17 year olds require parental permission to be Garda Vetted and should complete,
Garda Vetting-Parent-Guardian Consent Form
Step 2. Present the completed forms along with proof of ID and Address (original documents) to your Club Validation Officer. (The validation officer will verify your documents and identity and sign your application.)
Please see the above information for the validation process during restrictions.
Step 3. Post the forms including a copy of your ID document and proof off address to,
Private & Confidential
141 Thomas Street
Responsibility of the Validation Officer
Club Validation Officer is responsible for
- Checking the identification documents match that of the person and address provided in Form 2.
- That the documents are correct and in line with the 100 point system.
- Ensuring the forms have been fully completed and signed.
Click HERE for guidelines.
What Happens Next?
Fully completed applications will be processed by Volleyball Ireland’s Authorised Liaison. The applicant will receive a link via email from the National Vetting Bureau to complete. Once this is complete and the Authorised Liaison reviews it it is submitted to the NVB to conduct background checks. Once these checks have been completed a disclosure is sent to the Authorised Liaison to review. If there are no concerns within the applicants disclosure a letter will be issued to the applicant.
The applicant is required to upload their Garda Vetting letter to their GoMembership profile, guidelines can be found HERE
Garda Vetting is only one aspect to safeguard your club. Ensure volunteers undergo Safeguarding training, in house club safety training and the club has a safe recruitment policy.
Please note, Licences are only valid if referees and coaches (who coach juniors) have up-to-date Garda Vetting and Safeguarding credentials. If either or both of these credentials are due to expire during a season it is the responsibility of the individual to ensure they are renewed
Click HERE to view Volleyball Ireland’s Garda Vetting Policy.
For any questions or further information contact firstname.lastname@example.org